The Five Steps of the PropTax Cycle®

Data Preparation

  • Does your team know where to obtain fixed asset information and understand how those records are maintained?
  • Does your tax team have a thorough understanding of real estate processes and where to get crucial information?
  • Does your team possess excellent document skills and maintain physical and electronic documents in central areas?

Compliance Processing

  • Does your team maintain a complete PropTax® Calendar and uses it to effectively plan upcoming deadlines?
  • Do you consistently make proactive adjustments for assets that are non value added, non taxable, exempt, or obsolete as well as obsolete inventory and supplies?
  • Does your team utilize all applicable depreciation tables seeking to accumulate depreciation where possible?

Assessment Management

  • Do all members of your team have a clear understanding of the concept of market value and how it’s calculated?
  • Do you actively track and compare jurisdictions’ values and assessment notices with anticipated values?
  • Has your department identified critical valuation thresholds and engage in appeals when assessed values exceed those thresholds?

Payment Processing

  • Do you anticipate receipt of every tax bill – do you know how many to expect and when they arrive?
  • Does your team consistently tie every tax bill to the assessed value?
  • Do you understand when penalties accrue and manage discounts appropriately?

Analysis and Planning

  • Are you consistently providing management with easy to understand, insightful property tax reports?
  • Does your team know the total property tax liability, distributed by type (Real vs. Personal), state, division, department and cost center, and effectively report this information internally?
  • Does your team consistently provide accurate estimates for accruals and clearly articulate when the liability is incurred?
  • Are you always looking to pursue savings?